Implementing productivity improvement programs in the workplace can change your business for the better.

Productivity is a measurement of success and plays a major role in any field of work. As a businessman, it will help you to strengthen your team, win your clients and serve your customers better.

productivity improvement programs tips

What Does Science Say About Procrastination?

Joseph Ferrari said that 20% of individuals may be chronic procrastinators and 95% of habitual procrastinators want to lessen it or to decrease the effect of it in their lives.

Interestingly, our motivation to go on with our work has to go through the pre-frontal cortex and limbic system. The former is responsible for long-term thinking and willpower while the latter could sense concrete awards.

The limbic system is also connected to the amygdala, the one responsible for our emotions.

So, when rewards are not tangible, the limbic system outweighs the pre-frontal cortex; which makes us delay our work.

The Root Causes of Procrastination

Afraid of Making Mistakes

Perfectionism has a downside. You tend to set aside a work that is not aligned with your competencies because you don’t want to commit mistakes.

This kind of thinking is what we call fixed mindset. Instead of trying and exploring what else you can do, you stay in your comfort zone and don’t work at all.

Multitasking

Eark K. Miller, a neuroscience professor at Picower Institute for Learning and Memory said that “multitasking is not humanly possible”. People often thought that you get things done efficiently through it.

But your brain can hold a limited number of thoughts at any given time. It is tough for it to toggle back and forth between tasks.

Multitasking only allows you to have more errors and makes you less creative.

The Fire Is No Longer Burning

Motivation drives you to take an action. Without this, there is a tendency to hold off a task. It is a hurdle to pull off your daily grind.

A study at Carnegie Mellon University shows that people lose their will to work if they see a little value of its outcome. But, if the task is associated with their interests or concerns, it gives them the energy to work on it and finish it.

Without an inspiration, it is impossible to complete a job.

Productivity Improvement Programs procrastination stages

Anxiety Makes You Freeze

The negative “what-ifs” are endless when you are anxious. Thus, it cripples you to move and do something. This moment is called “paralyzed procrastination”.

It happens when you are afraid to try and make mistakes. You are worried that you will not be able to meet an expectation and fail.

In other words, your enemy is your own self. This mindset will give you an excuse to suspend a task and do it some other time.

You are Clueless on Where to Begin

It’s hard to think of the first actions to take if the task is difficult.  Also, thinking about the process, the time and the commitment that you have to invest on an errand keeps you from starting somewhere.

Fighting procrastination can be challenging. The good news is, there are simple things you can do today to win against it.

Here are the ways on how to have a breakthrough in these productivity problems.

Keep in mind the principles of productivity

These are the incremental steps that will increase your output. First, remember that success cannot be achieved overnight.

Try baby steps in modifying your work habits. Add work strategies that fit you. These can make a difference in your productivity.  

Second, do not be hard on yourself. It’s normal for everyone to be distracted, to fail and to have a bad day. What matters is you move on and learn from your mistakes.

Put your tasks into chunks

Your priorities within a day will be clearer if your to-do-list is broken into smaller pieces. This strategy will make you less overwhelmed with the things that you have to do to finish a job.

Jot down the steps that are achievable within the day. It will help you complete something slowly but surely.

Learn how to Monotask

One of the performance measures that can be implemented is to have one task at a time. You should resist temptation. Flee from the urge of checking non-related social media accounts while working.

You may download anti-distraction programs like SelfControl, Freedom, StayFocusd, Anti-Social. These tools will help you block the access of the most addictive parts of the internet for a certain period of time.

Also, remember to focus on just one screen. Remove your phones and turn off your second monitor.

In addition, maintain mobility. Stand and walk around after a few minutes. According to Dr. Miller, these movements will lift your mood, keep you from being hungry and help you refocus.

Productivity Improvement Programs time for yourself

Stick with people who will motivate you

Spend time with the individuals who are hardworking and go-getters. With this, you’ll be able to absorb their energy and drive to take action on your work.

Talk to them and ask for their best practices so that you can apply them on your own.

Be Accountable

It is best to have someone whom you can share your goals with. So, choose a buddy who has plans to achieve.

Then, collaborate with him by checking each other’s goal and progress on how to accomplish them. Such strategy will allow you to learn and be responsible for one another.

Find someone who has reached your desired outcome

Seek the individuals who have already achieved your goal. Communicate and connect with them. They can be your mentors while working on a load.

With these, you’ll be empowered and be competent in pulling off your task.

Franz Kafka said, “productivity is being able to do things that you were never able to do before.” When you follow these productivity improvement programs, you’ll become the best version of yourself while leading your business to success.

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Rose Tornandeso is a freelance writer from the Philippines. Aside from writing for NextStep, she also enjoys writing fictions. When she’s not chasing deadlines, she plays legos with her son and visits art galleries.